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Data · Files

Manage floor plan and 3D model files

See every floor plan, image plane and 3D model your workspace stores, which facilities use them, and safely free up storage taken by unused files.

7 min readUpdated

What the Files screen is for

Click Files in the sidebar to open /files: "Floor plans, image planes and 3D models stored in this workspace — see what's in use and free up what isn't." It lists only files this workspace uploaded or uses, never another workspace's.

Screenshot · The Files screen
Files screen for Acme Corp: KPI cards Files 7 (3 images, 4 3D models), Storage used 16 MB, In use 5 on 3 facilities and Can be freed 1.8 MB, a "1.8 MB can be freed" notice with Review, All / In use / Can be freed tabs, facility, type and sort menus, and file cards including floor plan images, a Leftover forklift_truck.glb and the Acme Supermarket floor plan
Files screen for Acme Corp: KPI cards Files 7 (3 images, 4 3D models), Storage used 16 MB, In use 5 on 3 facilities and Can be freed 1.8 MB, a "1.8 MB can be freed" notice with Review, All / In use / Can be freed tabs, facility, type and sort menus, and file cards including floor plan images, a Leftover forklift_truck.glb and the Acme Supermarket floor plan

Storage at a glance

KPIWhat it counts
FilesEvery stored file, split into images and 3D models.
Storage usedTotal size, with how much of it is in use.
In useFiles shown on at least one facility, and on how many facilities.
Can be freedFiles nothing on a facility uses, with how many there are to review. Reads "Nothing to clean up" when there are none.

Below the KPIs, up to two notices appear. "{size} can be freed" counts unused files and files left over from deleted shapes, with a Review button that filters the list to them. "N files are missing from storage" means a facility still points to files that are gone, so they show up blank; Show these lists them.

File statuses

Every file has one status, worked out from what in the workspace points to it. The status decides whether it can be deleted.

StatusMeaningCan you delete it?
In useShown on at least one facility.No. Remove it from the facility first.
LeftoverBelongs to a shape or catalog model that is no longer on any facility.Yes. The leftovers that point to it are removed too.
UnusedNothing points to this file.Yes. "Deleting it frees the space and can't break anything."
MissingA facility points to it, but it is no longer in storage, so it shows blank.Nothing to delete. Upload it again from the facility.

Finding files

ControlOptions
Status tabsAll, In use and Can be freed (Leftover + Unused), each with a count. A Missing tab appears only when some files are missing.
TypeAll types, Floor plan, Image plane, 3D model, Image, Other.
FacilityAll facilities, or one facility.
Search"Search files, shapes or facilities".
SortNewest first, Oldest first, Largest first, Name.
LayoutGrid (thumbnails) or List (Name, Type, Status, Size, Uploaded).

The list loads 24 files at a time; Load N more (or scrolling to the end) fetches the next batch. Filters are kept in the page address, so a filtered view can be bookmarked or shared with another admin.

File details

Click a card to open its details panel: a preview (images as a picture, 3D models in a rotatable viewer), Details such as pixel dimensions and size, Where it's used with an Open link to each facility, and the file's Status. From the card's menu you can also Download, Copy link or Open in new tab.

Choosing delete on a file that is in use opens its details panel instead, which shows where it is used. "Why can't I delete this?" explains the rule.

Freeing up space

  1. 1
    Review what can go

    Click Review on the "can be freed" notice, or open the Can be freed tab. Only Leftover and Unused files have a selection box.

  2. 2
    Select

    Tick files one by one, or use Select all files that can be deleted. A bar at the bottom shows "N selected · size".

  3. 3
    Delete and confirm

    The confirmation, "Delete N files?", says how much space it frees and that leftover shapes pointing to those files are removed too. It can't be undone.

The upload library in the editor

Every image you upload while editing is saved to the workspace, so you can reuse it. The Floor plan and Image plane tools have two tabs: From library and Upload new.

  • Show uploads from: switch between This facility and Whole workspace. When this facility has nothing yet, Show the whole workspace (N) jumps to the wider list.
  • Search with "Search uploads…". Each image is tagged Used here, Used in another facility, Uploaded here · not used yet or Not used yet.
  • Identical uploads appear once, however many times they were uploaded.
  • To swap a placed floor plan for another picture without moving it, select it and use Replace image: "Position and size stay the same."

The 3D model library

The 3D model tool opens Add 3D model: "Reuse a model from this workspace, pick a built-in one, or upload a .glb / .gltf."

PartWhat it does
TabsThis facility, Whole workspace, Built-in (the built-in library of ready-made models).
GridReal thumbnails of every model, with "Search models…".
PreviewSelect a model to turn it around in 3D and see its Source, Size, when it was Uploaded and its Usage, without placing it first.
PlacePlace on map, or double-click / press Enter on a model.
UploadUpload model takes a .glb (binary glTF with embedded textures) or .gltf; it is saved to the workspace for reuse.
ManageRename, or Remove from library. Removing deletes the file from the workspace, and any placements that use it are removed too.

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